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Bylaws

Article I

Name

The name of this Association shall be called the Kensington Park Civic Association, Inc. This name will be used on all official documents created, posted or distributed on behalf of the Association.

Hereafter in this document known to all as the By-Laws, the Kensington Park Civic Association, Inc. will be referred to as the “KPCA”.

Article II

Purpose

The purpose of this not-for-profit corporation listed as the Kensington Park Civic Association, Inc. shall be to promote the welfare, comfort and community health of residents and owners of real estate within the boundaries of the Kensington Park Subdivision and to support and enforce the laws written and recorded in the County Statutes which are enacted by authorities and governmental agencies of Sarasota County, Florida.

Article III

Membership and Dues

Membership in Kensington Park Civic Association, Inc. shall be open to only Kensington Park Subdivision owners of property and residents of Kensington Park Subdivision of Sarasota County, Florida. Coverage of membership rights of those moving from Kensington Park Subdivision shall be terminated when a property transfer is officially recorded by the Sarasota County Property Appraisers Office. No pro-rated membership dues refund for the remaining part of the year shall be given to any departing resident.

 

Dues for annual Kensington Park Civic Association, Inc. shall be $35.00 a year for each household. All funds collected for annual membership dues shall only be used for the upkeep and welfare of Kensington Park Subdivision.

 

The Calendar Year of Kensington Park Civic Association, Inc. begins January1st and ends December 31st of each calendar year.

Article IV

Article IV

Officers and Duties

The Executive Board

Job Descriptions

    1. The Executive Board of Directors “Executive Board” of the KPCA shall consist of the following officers: 1) President, 2) Vice President, 3) Second Vice President, 4) Secretary, 5) Treasurer. Any officer may be required to carry-out official business related to KPCA functions. The term of duty is two calendar years ( January through December) and each officer shall be eligible for re-election at the next officially scheduled election date. There will be no automatic upward movement of the Executive Board members (i.e. Vice President is nominated as the next President.) All officers shall serve until their successors are duly elected or appointed. All elected officers shall be residents of Kensington Park Subdivision and members in good standing. They will be required to relinquish their board position as of the date they move or official transfer of their property in Kensington Park Subdivision has been recorded as transferred to another owner(s) in Sarasota County records. If during the calendar years an Executive Board member decides to resign for any reason, the remaining members of the Executive Board will have the authority to appoint a replacement who will serve until the next scheduled election. This appointment should be made as soon as possible. Upon leaving office, each officer shall turn over to the successors, or another appointed Executive Board member, of his/her position all books, records, keys, electronic media or other property of KPCA in their custody or control.

    2. Family members (including spouse, children, siblings, parents, grandparents,

            aunts, uncles, nieces, nephews, in-laws, or cousins of any kind many not serve

           as Executive Board members in the same calendar year. 

The duties of the Officers shall be as follows:

 

President – shall preside at all meetings of the KPCA and the Association's

Executive Board meetings as well as any other meeting that may be called. It will

be the responsibility of the President to call for agenda items for the Executive

Board meetings and Membership meetings and publish the agendas one week

prior to the scheduled meetings. The President will represent the Executive Board

and shall act as speaker regarding decisions of the Executive Board and the

appointments for chairpersons of special committees. The President may act as

liaison between the KPCA Executive Board and special committees formed within

Kensington Park. The President may act as liaison between the the KPCA and

governmental officials and offices of Sarasota County and any bordering Counties

in Florida.

 

Vice President – shall act in the absence of the President at the KPCA meetings

and the Executive Board meetings. The Vice President will perform duties

assigned or delegated by the President. The Vice President may act as liaison

between KPCA Executive Board and special committees formed within

Kensington Park in the absence of the KPCA President. The Vice President may be

authorized to represent and report on matters of interest at other civic association

meetings for KPCA and any bordering Counties in Florida. The Vice President

shall supervise and direct the volunteers by providing recruitment, training and

support to the Volunteers.

 

Second Vice President - shall act in the absence of the President and Vice

President for the KPCA to conduct meetings. The Second Vice President may be

authorized to carry out the duties of the President and Vice President through

supervision of Kensington Park special committees. The Second Vice President

may recruit personnel, provide training and assistance to Committee Chairpersons

and the designated committees of KPCA.

 

Secretary – the Secretary shall record, keep, report and publish all minutes of the

monthly Association Membership meetings and the Executive Board meetings

(regularly scheduled or special.) The Secretary shall report to the President all

communications addressed to KPCA. The Secretary will be the custodian of all

records except the records of the Treasurer. If the Secretary cannot be the custodian

of all records, then the Executive Board shall appoint one of the other Executive

Board members to accept this responsibility until the next elected Secretary is

installed.

 

Treasurer – shall be the custodian of the KPCA funds and shall disburse those

funds from the bank checking account via accepted banking methods (i.e., written

checks, electronic payments, debit cards). If in the event that the Treasurer is not

available; the President may disburse those funds from the bank checking account.

The Treasurer will keep an accurate log of all disbursements and their receipts as

reconciliation of check account funds that transpired. The President will provide to

the Treasurer an accurate log of all disbursements if he/she is acting in place of the

Treasurer. The Treasurer will maintain an accurate membership payment log.

Should the Treasurer not be able to perform this function, the Executive Board may

appoint an assistant to maintain the membership log. The Treasurer will make

available for financial review all records of the KPCA for auditing purposes. The

Treasurer may perform other duties of the Executive Board as requested by those.

Any check written or electronic withdrawn amount made in the amount of $200.00

or above must be approved by the Executive Board prior to processing.

 

Article V

Executive Board

Definitions

Members

 

1.The Executive Board shall consist of elected officers of President, Vice President, Second Vice President, Secretary and Treasurer. The Executive Board shall be the official ruling group and will be the only group entitled to vote on matters pertaining to the operation of the KPCA at Executive Board Meetings.

The Non-Executive Board positions shall consist of Chairpersons of Committees and Unit Directors. They may not vote at Executive Board Meetings.

 

2. Meetings

 

The Executive Board shall meet before the KPCA Membership meeting. The Executive Board will set their own meeting schedule in January at the start of their term. Unscheduled meetings can be requested by any member of the Executive Board in order to discuss matters of urgency.

 

3. Quorum

 

A quorum for Executive Board meetings shall consist of at least three of the five members of the Executive Board, present at the time of the meeting.

 

4. Major Emergency

In the event of a major emergency affecting the Kensington Park Subdivision, all members of the Executive Board, Unit Directors and Committee Chairpersons will jointly take action under the direction of the President (followed by the appropriate Executive Board member should the President not be available) on behalf of the general membership.

 

Non-Executive Committee Positions

 

Chairperson and Unit Director Duties

 

Job Descriptions

 

Kensington Park Security Director (also known as the “Security Patrol Captain”) shall be annually appointed by the Executive Board of Directors. The Security Director shall carry out, supervise, regulate, coordinate and perform security matters that are consistent with the Sarasota County Sheriff’s Department. The Security Director shall develop and promote safety programs. The Security Director will report to the members of the KPCA and to the Executive Board any matter of importance pertaining to the security operations of the Park. The Security Director and volunteer members of the Security Patrol will not act as law enforcement officers at any time for any purpose.

 

Public Affairs Director shall be annually appointed by the Executive Board of Directors to be responsible for the publication of the Kensington Park Newsletter for the scheduled months of publication. The Public Affairs Director will act as the public relations liaison between the Executive Board and the Kensington Park community. The Public Affairs Director may also be responsible for the notification of the Executive Board and the Kensington Park community of the date, time, location of special meetings and regularly scheduled meetings. The Public Affairs Director will also be responsible for the internet email program, the website, and any future electronic correspondence platforms. The Public Affairs Director and Executive Board may appoint an assistant for this function.

 

The Public Affairs Director may also be requested to perform other duties requested by the Executive Board.

 

The Unit Directors will be appointed on an annual basis by the Executive Board and will be supervised under the direction of the Vice President. The Unit Directors shall report directly to the Vice President and final decisions pertaining to each unit shall be reviewed and approved by the Executive Board. Unit Directors should live in the area of the unit that they oversee; but, with the approval of the Executive Board, the Unit Director may temporarily oversee or may assist other Unit Directors or temporarily fill vacant unit positions. The Unit Director will oversee the delivery of the Kensington Park newsletter in their assigned unit area by either appointing a resident in their unit or by personally delivering the newsletter. Unit Directors should be available to answer questions regarding Kensington Park regulations and also welcome new residents to the Park. In the event of an emergency in their unit, a Unit Director should contact the proper authorities to handle said emergency.

Article VI

Calendar
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Committee Terms/Functions

1. Membership Committee – Committee Chairperson or Persons appointed by the Executive Board to carry out actively seeking new members to join the KPCA. This appointment is made in January or as soon as possible each year.

2.  Environmental Enhancement Committee– Committee Chairperson or Persons appointed by the Executive Board to carry out improvements of Kensington Park. This appointment is made in January or as soon as possible each year.

 

3. Welcome Committee – Committee Chairperson or Persons appointed by the Executive Board to carry out the function of welcoming residents and instructing residents on county restriction codes for all new residents of Kensington Park. This appointment is made in January or as soon as possible each year.

 

4. Activities Committee – Committee Chairperson or persons who plan and implement community activities or functions that have been approved by the Executive Board. This appointment is made in January or as soon as possible each year.

 

5. Committees to be named in the future should follow the rules outlined above.

Article VII

Meetings

Definitions

Regular Meeting - The regular meetings of the Kensington Park Civic Association, Inc. shall include the January, November and December meetings. The number of other meetings shall be determined by the incoming Executive Board of Directors as well as the place and time.

 

January Meeting – The newly elected Executive Board of Directors shall be presented to the community at the January .

 

November Meeting – Biennially the Executive Board of Directors shall present the slate of officers chosen from candidates who cast Letter of Intent to serve on the Kensington Park Executive Board of Directors.

 

Annual Meeting – The Annual meeting of the Kensington Park Civic Association, Inc. shall be held in December of each calendar year. Biennially, the election of officers shall take place. Upon confirmation of there their duly elected position to the Executive Board on the Kensington Park Civic Association they will immediately accept and become active in their position.

 

Quorum – Fifty – one percent of the members attending a regular or special meeting shall constitute a Quorum.

Article VIII

Nominations and Elections

 

Definitions

Executive Board positions will be advertised on all social media platforms and in the Kensington Park Newsletter. Interested Parties shall file a Letter Of Intent to Serve form on the Kensington Park website. Any paid member may server on the Executive Board of Director including homeowners, tenants and investors / landlords.

The seated Executive Board of Directors will review the applicants. After review the Executive Board of Directors will present a Slate of officers for the Membership to consider for the upcoming Executive Board positions. Seated Executive Board of Directors may choose to keep their position on the Kensington Park Executive Board of Directors if they choose.

 

Biennial Election - Election of the KPCA Executive Board will be held in December of every second calendar year for elective offices and will take place at the December KPCA Annual Membership meeting.

 

         1. Ballot Election - Ballot elections are required when there is more than one

candidate for an office. Membership of voters shall be verified upon entry to the Annual Meeting to ensure they are members in good standing. A maximum of two votes per households will be accepted for members in good standing. If a tenant wishes to pay dues to become a member in good standing in addition to the property owner, then they may also have voting rights. Minors are not permitted to vote ( must be 18 years or older).

 

 

 

            2. Voice Vote – A voice vote can be requested when there is only one

candidate for each office. Membership of voters shall be verified upon entry to the Annual Meeting to ensure they are members in good standing. One vote shall equal one voice and minors are not permitted to vote.

 

Newly Elected Officers – Newly elected officers shall be installed and take office after the confirmation of the election results and installed as officers at the December Meeting.

 

Article IX

Article Amendments

Amendment of the By-Laws Vote Count – Any change of the By-Laws shall be read or disseminated at the Membership meeting and considered thirty days prior to the official date of voting. After a thirty day wait, the vote which confirms the change of a By-Law or By-Laws must be confirmed by fifty-one percent of voters of all KPCA members in good standing (Article III, Number 4) who are present.

 

Membership of voters shall be verified upon entry to the Membership meeting.

Article X

Dissolved Association

In the event that the KPCA is dissolved or ceases operation, after a waiting period of a year, and with no plans for reinstatement, the assets shall be distributed to another organization which qualifies as an organization described in Section 501(c) 4 of the Internal Revenue Code of 1954, as amended.

Article XI

The Executive Board and Committee Chairpersons

 

Code of Ethics

 

The privilege of any Executive Board Member or appointed Committee Chairperson may be terminated or cancelled by the Executive Board of the KPCA for one or more of the following violations:

Illegal Practice – Illegal practices that defy or is contrary to established laws or By-Laws of the KPCA, and/or established government laws shall give reason for the Executive Board to take action to terminate the offender.

 

Distasteful Conduct – Any conduct that defies and is harmful to the principles, objectives and good order of the Executive Board, Committee Chairs or residents of Kensington Park shall give reason for the Executive Board to take action to terminate the offender.

 

Exploitation of Position – Any use of the Executive Board or Committee Chairpersons positions to promote, foster and/or exploit the position for personal gain or profit shall give reason for the Executive Board to take action to terminate the offender.

 

Misappropriation of Funds – Entrusted funds or assets of the KPCA which are put to wrongful use shall give reason for the Executive Board to take action to terminate the offender.

 

Approved: November 4, 2008

Article XII

Assets

Kensington Park Events Complex

 

    1. The Kensington Park Events Complex was gifted to the Kensington Park Civic Association Inc by the Paver family with the intention that it be used for

            he betterment of the community and enjoyment of the residents.    

Therefore any effort to dispose of this asset will require written notice to all. Therefore any effort to dispose of this asset will require written notice to all  paid membership and a written vote requiring 75% (seventy five percent) approval of the sale from the paid membership to dispose of this asset.

                                                            The address is 0 N Lockwood Ridge Road, Sarasota, Florida 34235

                                                                                PID: 0042070012 & 0042070034

                                                   The South 70' of the 160' FPL easement lying South of Kensington Park Unit

                                                   number 7, Recorded in Plat Book 16, Pages 16 thru 16 “B” Public Records of

                                                  Sarasota County, Florida, and bounded on the East by Randa Blvd., and on t

                                                  the West by Lockwood Ridge Road.

                                                  Also, the North 90' of the 160' FPL easement lying South of Kensington Park,

                                                  Unit Number 7, Recorded in Plat Book 16, Pages 16 thru 16 'B' Public

                                                  Records of Sarasota County, Florida, and Bounded on the East by Randa

                                                  Blvd., and the West by Lockwood Ridge Road.

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